Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with Millis Development and Construction - Dallas, LLC of Dallas, Texas, for the Construction of the E.A. Randles Park Improvements (PK 1831)
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
(5A: Create affordable recreational and cultural arts activities for all ages throughout the city)
(5B: Develop Parks strategy to preserve green space for future park land)
(5C: Continue to market and highlight McKinney as a unique destination for residents and visitors alike)
(5E: Develop sustainable quality of life improvements within the City of McKinney)
MEETING DATE: September 5, 2023
DEPARTMENT: Parks and Recreation
CONTACT: Michael Kowski, Director of Parks and Recreation
RECOMMENDED ACTION:
• Approval of the Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with Millis Development and Construction - Dallas, LLC of Dallas, Texas, for the construction of the E.A. Randles Park Improvements (PK1831) for a total contract amount not to exceed $3,391,995.91.
• City staff worked with Studio Outside, LLC, on preparing the construction plans and specifications as needed for project bidding.
• Staff, along with Studio Outside support, recommends awarding the construction bid to Millis Development and Construction - Dallas, LLC in an amount of $3,229,995.91 along with a $162,000.00 contingency for a total not to exceed amount of $3,391,995.91.
BACKGROUND INFORMATION:
• The EA Randles Improvement project includes a new expanded playground and splash pad area, basketball court, trail loop, entry signage, improved flat work and new landscaping, pavilion, and site furnishings.
• The City issued an Invitation to Bid (23-17CC) to solicit responses from qualified contractors for the Construction of E.A. Randles Park Improvements
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 1077 matching eBid Supplier Notifications which included fifty (45) Historically Underutilized Business (HUB) suppliers.
• Out of 1077 supplier notifications, four (4) bids were received and opened by Procurement Services on July 27, 2023. The following is a summary of the bids:
|
Bidder |
Total Bid Amount |
|
Millis Development and Construction-Dallas LLC |
$3,229,995.91 |
|
J.C. Commercial, Inc |
$3,397,643.19 |
|
The Fain Group, Inc. |
$3,661,710.80 |
|
Phillips/May Corporation (Gilbert May Inc.) |
$3,880,896.64 |
• Upon approval, construction should begin in October 2023 with expected completion fall of 2024.
FINANCIAL SUMMARY:
• The EA Randles Park Improvements Project (PK1831) is a FY23-24 Capital Improvements Program funded by MCDC funds, parkland dedication funds, and bond monies.
• Upon approval of this item and the FY24-28 Capital Improvement Plan, $3,650,000,00 of Parkland Dedication will be added to the project, therefore $2,820,545.18 will remain in PK1831.
BOARD OR COMMISSION RECOMMENDATION:
• On August 10, 2023, the Parks, Recreation and Open Space Advisory Board recommended to City Council the award of the construction contract.