Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Reed Fire Protection Engineering, L.L.C., to Provide Engineering Services for the McKinney Downtown Fire Sprinkler Project and Authorizing Any Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: December 16, 2025
DEPARTMENT: City Manager’s Office
Fire Department
Procurement Services
CONTACT: Barry Shelton, Assistant City Manager
Brian Roach, Division Chief - Fire Marshal
Tracey Epps, Procurement Services Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $420,775, as well as all required supplemental agreements thereto, with a not to exceed amount of $460,000 for professional consulting engineering services for the McKinney Downtown Fire Sprinkler project.
BACKGROUND INFORMATION:
• This project involves nine (9) blocks in downtown McKinney, Texas. The selected design firm will be required to assess these downtown blocks, create as-built plans for existing buildings where such plans are not already available, propose design options for each block, and develop a comprehensive design that includes fire risers and main lines to ensure proper access to each property.
• The City issued a 25-42RFQ - Request for Qualification to solicit responses for the McKinney Downtown Fire Sprinkler Project on May 2, 2025.
o Advertised in the McKinney Courier Gazette
o Posted on McKinney TV
o 610 Supplier Notifications
• Out of 610 supplier notifications, two (2) submittals (RFQs) were received on May 29, 2025.
• An evaluation committee comprised of staff from City Manager’s Office, Fire Protection, Engineering, Culture District - Main Street, and Building Inspections. The evaluation committee reviewed and ranked the RFQs based on the following criteria:
o 25 Points: Project Team
o 27 Points: Project Experience and Client Satisfaction
o 30 Points: Representative Project Approach
o 15 Points: Team Service and Innovation
o 3 Points: Prime Firm Office Location
• Based on the results of the evaluated proposal responses, the evaluation team recommends award to Reed Fire Protection Engineering.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract with Reed Fire Protection Engineering, L.L.C. for an amount not to exceed $460,000.
BOARD OR COMMISSION RECOMMENDATION:
• N/A