Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with Hellas
Construction, Inc. of Austin, Texas, for the Construction of the McKinney Soccer Complex Renovations (PK1906)
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
(5A: Create affordable recreational and cultural arts activities for all ages throughout the city)
(5B: Develop Parks strategy to preserve green space for future park land)
(5C: Continue to market and highlight McKinney as a unique destination for residents and visitors alike)
(5E: Develop sustainable quality of life improvements within the City of McKinney)
MEETING DATE: March 4, 2025
DEPARTMENT: Parks and Recreation
CONTACT: Amy Kinkade, Director of Parks and Recreation
RECOMMENDED ACTION:
• • Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with Hellas Construction, Inc., Texas for the construction of the McKinney Soccer Complex Phase 2 (PK 1906) for a total contract amount not to exceed $30,795,750.
• City staff worked with LJA Engineering, Inc. on preparing the construction plans and specifications as needed for project bidding.
• The evaluation committee, along with LJA support, recommends awarding the construction bid to Hellas Construction, Inc. in an amount of $29,395,750 along with a $1,400,000 contingency for a total not to exceed amount of $30,795,750.
BACKGROUND INFORMATION:
• This phase will convert the four northwestern fields (fields 5-8) to synthetic turf, upgrade fields 3 and 4 with high-quality natural grass, enhance the existing restroom/concession area plaza, renovate the championship field and modify parking areas. Additional improvements include new fencing, adding shade for participants and spectators and adding pedestrian trail connectivity.
• This will complete the renovations making this a state-of-the-art facility.
• The City issued a Request for Competitive Sealed Proposals (25-02CSP) for the Construction of McKinney Soccer Complex Phase 2 on December 22, 2024.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 10,828 matching Bonfire Supplier Notifications
o 12 Historically Underutilized Business (HUB) Vendors were notified.
• Out of 10,828 supplier notifications, three (3) proposals were received and opened by Procurement Services on January 23, 2204. One proposal was deemed non-responsive. Attached for your reference is the scoring summary matrix for 25-02CSP.
• Submissions were evaluated on the following criteria:
o 30 Points - Offeror’s Narrative Approach to Construction
o 20 Points - Contractor and Subcontractor Qualifications
o 50 Points - Proposal Price
• Upon approval, construction should begin in April 2025 with a 365-day contract schedule
• There is an accompanying item on the Council Agenda for the project authorizing a contract for materials testing.
FINANCIAL SUMMARY:
• This project (PK1906) is a FY24-25 Capital Improvements Program funded by parkland dedication monies and bond monies.
• With approval of this item and accompanying materials testing contract $16,672 will remain in the project.
BOARD OR COMMISSION RECOMMENDATION:
• On February 13, 2025, the Parks, Recreation and Open Space Advisory Board recommended to City Council the award of the construction contract.