Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Preconstruction Contract with Crossland Construction Company, Inc. for Construction Manager at Risk (CMAR) Services For the Construction of Fire Department Facilities (FI2002)
Summary
COUNCIL GOAL: Safe and Secure Community
(6.2: Maintain Meaningful Public Safety Performance
Measures)
MEETING DATE: November 17, 2026
DEPARTMENT: Public Works Department / Facilities Construction Division
Fire Department
CONTACT: Ryan Gillingham, P.E., Director of Public Works
Patricia L. Jackson, P.E., RAS, Facilities Construction Manager
Paul Dow, Fire Chief
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a preconstruction services contract with Crossland to provide preconstruction services related to the following projects:
o Driver Training Pad, Classroom and Storage Building (DTCS) - Construction of a new driver training and support facility for the McKinney Fire and Police Departments at Redbud Boulevard and Bloomdale Road. The approximately $13 million project includes a 350-foot by 600-foot driver training pad, training classrooms, apparatus storage bays, an observation structure, animal control services, and associated site improvements.
o Future Fire Station No. 12 - Construction of a new approximately 16,000-square-foot fire station at the same site, with an estimated project budget of $15 million. The facility will include three double-stack, drive-through apparatus bays, firefighter living quarters, administrative offices, kitchen and dining areas, fitness facilities, and associated site improvements. The project is currently in the master planning stage, with design and construction schedules to be determined.
• The selected team, Crossland Construction Company, Inc., (Crossland) submitted a proposal to provide preconstruction services for an amount not to exceed $10,000 plus a 2.35% CMAR Construction Services Fee for the driver training pad, and $7,500 plus a 2.35% CMAR Construction Services Fee for the future Fire Station No. 12.
• This agenda item seeks approval of preconstruction services for both the driver training pad and future Fire Station No. 12 since these services were in the same solicitation because both projects are on the same site. However, Crossland will only be authorized to proceed on the driver training pad at this time as this is only project that is budgeted for in the current capital improvement program.
BACKGROUND INFORMATION:
• The McKinney Driver’s Training Pad Project will provide an approximately 300-foot by 600-foot driver training pad for the Police and Fire Departments, a storage and classroom building with testing capacity for 60 people, six double-stacked equipment storage bays, and space within the building for Animal Control services.
• The City will use the Construction Manager at Risk (CMAR) delivery method. Under this process, the City first contracts with an architect to establish the project scope and prepare preliminary design documents. A CMAR contractor is then selected to provide preconstruction input on costs, constructability, and scheduling while the architect completes detailed design and construction documents. As the design and trade pricing are developed, the CMAR prepares a Guaranteed Maximum Price (GMP) for City consideration before authorization of construction. The City maintains separate contracts with the architect and CMAR.
• On March 3, 2026, City Council considered an agreement with Conduit Architecture + Design, LLC, for architectural and engineering design services for the Driver’s Training Facility Project (FI2002), in the amount of $584,500, plus a owner’s contingency of $58,000, for a total authorization not to exceed $642,500.
• The City issued Request for Qualifications 27-01RFQ for CMAR Services for the Construction of Fire Department Facilities on August 28, 2026.
o Advertised in McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 965 matching Bonfire supplier notifications
• Out of the 965 matching supplier notifications, seven (7) qualification statements were received and opened by Procurement Services on September 24, 2026.
o Balfour Beatty
o Byrne Construction Services
o Cerris Builders
o CORE Construction Company, Inc.
o Crossland Construction
o Key Construction Texas LLC
o Swinerton Builders - Dallas
• An evaluation team comprised of City staff reviewed and ranked the proposals on the following criteria:
o 40 Points - Firm and Individual Qualifications
o 25 Points - Capability and Capacity to Perform Work
o 20 Points - References
o 10 Points - Proposed Project Schedule
o 5 points - Submittal Completeness and Conformance
• Out of the seven (7) firms, a total of three (3) were selected based on qualifications to participate in Step 2 of the CMAR process and were requested to submit proposals including fees for the project and to participate in interviews with the evaluation team. Proposals were received on October 22, 2026.
• The list of respondents for the shortlist consists of:
o Byrne Construction Services
o CORE Construction
o Crossland Construction
• The proposals were reviewed and ranked on the following criteria:
o 25 points - Proposal: fees, staffing plan, project schedule, proposed bond rating, proposed general conditions
• The evaluation team recommends awarding a contract to the highest ranked respondent after both steps of the CMAR selection process, Crossland Construction Company, Inc.
• Scoring Summaries for both the RFQ and RFP are attached for reference.
FINANCIAL SUMMARY:
• The requested action authorizes a preconstruction services contract with Crossland in an amount not to exceed $25,000, which includes the following:
o Driver’s Training Pad - $10,000
o Future Fire Station No. 12 - $7,500
o Owner’s Contingency - $7,500
• Crossland also proposed a CMAR construction services fee of 2.35%, with construction pricing to be established through a future Guaranteed Maximum Price (GMP).
• Upon approval of this item, $12,305,950 will remain in the project.
• The overall project budget and therefore available project funding calculation below includes $3M of unissued GO bonds that are not yet available and are tentatively planned for the 2027 issuance. The anticipated allocations for design, construction, material testing, and contingency is summarized as follows:
|
Source of Funds |
Amount |
|
Overall Project Budget (FI2002) |
$13,000,000 |
|
Anticipated Project Expenses |
Amount |
|
Design Services - Conduit Architecture |
$642,500 |
|
CMAR Preconstruction - Crossland (Proposed) |
$25,000 |
|
CMAR Construction Services / GMP |
TBD |
|
Owner’s Rep Services |
TBD |
|
Geotechnical - Terracon |
$26,550 |
|
Building Systems Commissioning |
TBD |
|
Construction Materials Testing |
TBD |
|
Project Contingency / Other Project Costs |
TBD |
|
TOTAL |
$694,050 |
|
Balance |
Amount |
|
Available Project Funding After Approvals |
$12,305,950 |
BOARD OR COMMISSION RECOMMENDATION: