Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute an Additional Services Agreement with Conduit Architecture + Design, LLC (Conduit) of McKinney, Texas for Architectural and Engineering Services Related to the Design and Construction of the McKinney Police Department Gun Range Support Building (PDGR) Project FP1820/FC1820
Summary
COUNCIL GOAL: Safe and Secure Community
(6.4: Pursue and maintain the highest Insurance Services Office
(ISO) fire and building protection classification.)
MEETING DATE: November 17, 2026
DEPARTMENT: Public Works Department / Facilities Construction Division
Police Department
CONTACT: Ryan Gillingham, PE, Director of Public Works
Patricia L. Jackson, PE, RAS, Facilities Construction Manager
Joe Ellenburg, Chief of Police
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute an additional services agreement with Conduit Architecture + Design, LLC for architectural and engineering services related to the design and construction of the McKinney Police Department Gun Range Support Building Project (FP1820/FC1820).
• Conduit has proposed $12,500 for additional professional services to address unforeseen field conditions requiring revisions to civil plans, structural pier design, and water and irrigation systems. The requested authorization is not to exceed $15,000, including a $2,500 owner contingency.
• The project includes construction of a new approximately 2,400-square-foot storage and workshop building with restrooms, together with pavement replacement at the Police Department Gun Range.
BACKGROUND INFORMATION:
• The Police Department Gun Range Support Building Project provides a new approximately 2,400-square-foot storage and workshop building with restrooms and includes replacement of existing pavement. During design and project development, unforeseen field conditions were identified that require modifications to civil plans, structural piers, and water and irrigation systems. The proposed additional services will address these revisions.
• Conduit Architecture + Design, LLC is a professional architectural consulting firm based in McKinney, Texas and has been the architect of record on multiple successful projects for the City of McKinney.
• The City issued a Request for Qualifications 25-06RFQ Architectural and Engineering Services for Facilities Construction projects to solicit for a pool of qualified firms to perform architectural and engineering services in conjunction with multiple City of McKinney Facilities Construction projects on February 14, 2025.
o Advertised in the McKinney Courier Gazette
o Posted on McKinney TV
o 11,182 matching Bonfire Supplier Notifications which included 45 Historically Underutilized Business (HUB) suppliers
• Out of 11,182 supplier notifications, twenty-six (26) Statements of Qualifications (SOQs) were received on March 13, 2025.
• A committee comprised of four staff members from Parks & Recreation, Police, and the City Manager’s Office reviewed and ranked the SOQs based on the following criteria:
o 50 Points: Firm & Individual Qualifications
o 25 Points: Capacity to Perform Work
o 25 Points: References
• Of the twenty-six (26) firms that submitted Statements of Qualifications the following five (5) firms were determined to be the most qualified in the selection pool:
o Architexas - Architecture, Planning and Historic Preservation, Inc.
o conduit architecture + design LLC
o Martinez Architects, LP
o Parkhill, Smith & Cooper, Inc.
o Quorum Architects, Inc.
The above-listed firms will remain pre-qualified for a Professional Services contract for Architectural and Engineering Services for Facilities Construction Projects for a period of three (3) years.
• When Architectural and Engineering Services are required for Facilities Construction Projects, a fee proposal is selected from a qualified firm in the pool and a professional services contract is prepared and executed in accordance with City procurement policy.
• Conduit was originally selected in 2022 to provide architectural and engineering services for the Police Department Gun Range Project, and a professional services agreement was executed for $32,000. Since that time, the project scope has evolved, and the City has executed three additional services agreements with Conduit, bringing the current contract amount to $98,250. The proposed $12,500 agreement would increase the Conduit contract to $110,750, exceeding the $100,000 threshold requiring City Council approval.
FINANCIAL SUMMARY:
• The proposed additional services fee is $12,500, with an owner’s contingency of $2,500, for a total requested authorization not to exceed $15,000.
• There is a companion agenda item for Crossland Construction Company, Inc. for additional construction work related to this project.
• The revised Conduit professional services contract total will be $110,750.
• Following approval of this agenda item and the companion agenda item for construction, $5,184 will remain in FP1820/FC1820.
|
Source of Funds |
Amount |
|
Overall Project Budget (FP1820/FC1820) |
$1,378,712 |
|
Anticipated Project Expenses |
Amount |
|
Design Services - Conduit Architecture |
$98,250 |
|
Additional Design Services - Conduit (Proposed) |
$15,000 |
|
Construction Services / Crossland GMP |
$1,119,956 |
|
Owner’s Contingency - Crossland Amendment (Proposed) |
$75,000 |
|
Owner’s Rep Services |
$15,300 |
|
Construction Materials Testing Services |
$34,842 |
|
Building Systems Commissioning |
$8,580 |
|
Geotechnical Engineering - PSI |
$6,600 |
|
Project Contingency / Other Project Costs |
TBD |
|
TOTAL |
$1,373,528 |
|
Balance |
Amount |
|
Available Project Funding After Approvals |
$5,184 |
BOARD OR COMMISSION RECOMMENDATION:
• N/A