Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with Acadia Services, LLC, for the Construction of the Independence Parkway 24-inch Waterline Project
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: March 18, 2025
DEPARTMENT: Development Services / Engineering
CONTACT: Katie McKenzie, PE, Engineering CIP Manager
Alvin Maliakal, Graduate Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with Acadia Services, LLC, for the Construction of the Independence Parkway 24-inch Waterline Project (CIP Project WA0210) for a total contract amount not to exceed $2,148,000.
BACKGROUND INFORMATION:
• Per the City’s Water Masterplan, a 24-inch waterline extension is needed from the existing waterline in Independence Parkway north to University Drive (US380).
• Construction of the 24-inch waterline will close the loop on the west side of Mckinney.
• DEC - North Texas, LLC, prepared the construction plans for the Independence Parkway 24-inch Waterline Project (CIP Project WA0210).
• The City issued an Invitation to Bid (25-29CC) to solicit responses from qualified contractors for the Construction of Independence Parkway 24-inch Waterline Project.
o Advertised in the McKinney Courier Gazette and Celina Record.
o Posted on McKinney TV.
o 8,895 matching Bonfire Supplier Notifications which included eight (8) Historically Underutilized Business (HUB) suppliers.
• Out of 8,895 supplier notifications, six (6) bids were received and opened by Procurement Services on January 23, 2025. The following is a summary of the bids:
|
Bidder |
Base Bid |
Bid Alternate 1 |
Bid Alternate 2 |
Total Sum (Base + Both Alternates) |
|
A & M Construction Utilities, Inc. |
$2,405,300.00 |
$0.00 |
$0.00 |
$2,405,300.00 |
|
A&V Water |
$2,447,106.50 |
$120,000.00 |
$5,000.00 |
$2,572,106.50 |
|
Acadia Services LLC |
$1,831,116.00 |
$34,155.00 |
$2,600.00 |
$1,867,871.00 |
|
Dickerson Construction Company Inc. |
$2,384,741.00 |
$30,175.00 |
$22,500.00 |
$2,437,416.00 |
|
FM Utilities LLC |
$2,273,196.98 |
$47,600.00 |
$3,200.00 |
$2,323,996.98 |
|
J&L Construction LLC |
$1,959,196.68 |
$66,000.00 |
$4,400.00 |
$2,029,596.68 |
• Acadia Services LLC submitted the low bid in the amount of $1,867,871.00 for Base Bid plus both Alternates.
• Acadia Services LLC submitted references and qualifications that were verified in accordance with the bid specifications as shown in the attached letter of recommendation from DEC - North Texas, LLC.
• The contract documents require that this project be substantially completed within 170 calendar days after the issuance of Notice to Proceed, which is expected to be issued in August 2025. Construction is expected to be completed by February 2026.
FINANCIAL SUMMARY:
• This resolution authorizes a contract and all necessary change orders with Acadia Services, LLC, for an amount not to exceed $2,148,000.
• With the approval of this item, $879,824.04 will remain in WA0210.
BOARD OR COMMISSION RECOMMENDATION:
• N/A