Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute an Agreement with the Texas Department of Transportation (TxDOT) for Furnishing Traffic Signal Equipment along State Highway 5 (SH 5) between Spur 399 and McMakin Street
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: October 15, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Brook Retta, PE, CIP Engineer
Blake Sills, PE, Engineering CIP Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute an Agreement in the amount of $362,893.20 with the Texas Department of Transportation (TxDOT) for Furnishing Traffic Signal Equipment along State Highway 5 (SH 5) between Spur 399 and McMakin Street under CIP Project ST2136.
BACKGROUND INFORMATION:
• TxDOT’s design for SH 5 roadway improvements from Spur 399 to McMakin Street is underway referenced as CSJ 0047-05-057. The planned improvements to SH 5 include a complete reconstruction as a 4 to 6-lane divided roadway. Construction of the planned improvements is estimated to begin in early 2025 following City of McKinney water/wastewater and Franchise Utilities’ relocations.
• The FY25 Capital Improvement Plan budget includes funding under CIP Project ST2136 for furnishing traffic signal equipment at the following intersections requested by the City of McKinney to be incorporated into TxDOT’s roadway improvements for SH 5 from Spur 399 to McMakin Street:
o Spur 399 at Stewart Road
o SH 5 at FM 546 / Harry McKillop Boulevard
o SH 5 at Eldorado Parkway / Industrial Boulevard
• TxDOT has currently retained HDR Engineering, Inc. for design of planned roadway improvements to SH 5 from Spur 399 to Powerhouse Street which includes traffic signal design.
• On July 22, 2024, the City provided a letter to TxDOT requesting sole source procurement of traffic signal equipment and seeking full reimbursement from TxDOT.
• The City has reviewed the traffic signal design at all three intersections and prepared a cost estimate based on the traffic signal equipment quantities provided by TxDOT in the amount of $362,893.20.
• Upon execution of this agreement, the City will purchase the traffic signal equipment necessary for construction to be provided to TxDOT for installation.
• The traffic signal equipment purchased under this agreement is fully reimbursable by TxDOT.
• An agreement between the City and TxDOT must be fully executed for TxDOT to utilize the funding to construct the improvements requested by the City.
FINANCIAL SUMMARY:
• This Resolution authorizes an Agreement with the Texas Department of Transportation (TxDOT) in the amount of $362,893.20 for Furnishing Traffic Signal Equipment.
• Funding for this agreement is included in the Capital Improvements Program under ST2136 (Fund 21)
• With the approval of this item, $16,180.37 will remain in Project ST2136.
BOARD OR COMMISSION RECOMMENDATION:
• N/A