Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with XIT Paving and Construction, Inc. of Waxahachie, Texas, for the Construction of the Craig Ranch Parkway Hike and Bike Trail Project
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
MEETING DATE: May 2, 2017
DEPARTMENT: Parks and Recreation
CONTACT: Ryan Mullins, Interim Director of Parks and Recreation
Gary Graham, PE, PTOE CIP and Transportation Engineering Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the attached Resolution
ITEM SUMMARY:
• The Craig Ranch Parkway Hike and Bike trail project connects the cities of Allen and McKinney from beneath Sam Rayburn Tollway (SRT) to the existing trail along TPC Drive.
• City staff worked with Cross Engineering Consultants preparing the construction plans and specifications as needed for the project bidding.
• The project was bid in a manner that fulfills our legal obligations.
• A total of eight (8) bids were submitted and accepted.
• XIT Paving and Construction, Inc. submitted the lowest bid for the construction of the project for an amount not to exceed $621,052.50.
BACKGROUND INFORMATION:
• Cross Engineering Consultants, along with Staff support, recommends awarding the bid to XIT Paving and Construction for the construction of the Craig Ranch Parkway Hike and Bike Trail project.
• Upon approval, the contract allows for construction to begin in June 2017 with an August 2017 deadline for completion.
FINANCIAL SUMMARY:
• The Craig Ranch Parkway Hike and Bike Trail project (PK4413) is a FY16-17 Capital Improvements Project.
• Preliminary estimated project design and development costs were budgeted at $350,000.
• A 20’ pedestrian access easement was granted to the City by the property owner to alleviate a costly and difficult-to-maneuver switch back.
• The scope of work was increased during design to accommodate the need for a retaining wall to meet ADA standards on the hike and bike trail and to accommodate Engineering’s request to include a pedestrian signal pole and crosswalk with this project.
• Final project design and development costs are $683,000. The retaining wall mentioned above significantly increased the construction costs and were not originally anticipated.
• TR1620 Traffic Signal Construction Project will fund $63,000 of the construction cost related to the pedestrian signal pole and crosswalk.
• In a concurrent CIP Amendment, staff is requesting additional construction funds ($270,000) as needed to pay the full project costs.
• Below is a summary of the costs associated with the project including the additional funds of $333,000.
o Architectural and Engineering Design Fees $ 31,900.00
o Construction Contract $621,052.50
o CoServ - pole relocation $ 3,353.00
o Estimated Materials Testing $ 12,000.00
o TDLR Inspection $ 1,200.00
o Project Contingency $ 13,494.50
Total $683,000.00
BOARD OR COMMISSION RECOMMENDATION:
• On April 13, 2017, the Parks, Recreation and Open Space Advisory Board recommended to City Council the award of the construction contract for the Craig Ranch Parkway Hike and Bike Trail project to XIT Paving and Construction as recommended.