Title
Consider/Discuss/Act on a Resolution Authorizing the Interim City Manager to Execute an Amendment to a Contract with Projectess, LLC for Project Manager Services Related to the Procurement, Integration and Implementation of the Enterprise Land Management Software System (ELMSS)
Summary
MEETING DATE: December 1, 2014
DEPARTMENT: Department of Information Technology
Development Services
CONTACT: Chris Chiancone, Chief Information Officer
Barry Shelton, Executive Director of Development Services
RECOMMENDED CITY COUNCIL ACTION:
· Approval of Resolution
ITEM SUMMARY:
· This Resolution authorizes an amendment to a contract for $160,000 with Projectess, LLC for project manager services related to the procurement, integration and implementation of the Land Management Software System, for an additional 24 months at a rate of $50 per hour not to exceed $230,000.
BACKGROUND INFORMATION:
Project Manager
· This project involves the implementation of an enterprise class system that, in and of itself, is very time consuming and, based on the complexity of this project, the lack of end user experience in implementing enterprise class systems and the continuing time-project constraint, a project manager is essential to guide this project through completion.
· The implementation of the ELMSS requires a consultant that will act as the project manager and will provide technical support throughout the duration of the ELMSS project (development of the RFP has been completed, selection of software is in process, integration with existing systems, training, etc.) and, in conjunction with the selected vendor, oversee the design, configuration, testing and post implementation support of the ELMSS.
· Kevin Sansom, the owner of Projectess, has over 23 years of experience in public and private sector projects and his firm offers specialized service leading strategic planning, project management, and process improvement efforts.
· Mr. Sansom's background includes:
o Establishing efficient and effective project management offices with state-of-the-art processes and procedures.
o Helping organizations set up quality assurance and process
improvement programs.
o Helping organizations with strategic planning efforts.
o Helping municipalities set up development services centers.
o Helping information technology departments improve their governance and service.
o Helping organizations with RFP preparation and vendor evaluation.
o Training organizations on project management and process improvement.
FINANCIAL SUMMARY:
· This Resolution authorizes an amendment to the contract with Projectess, LLC, at the rate of $50 per hour, for an amount not to exceed $230,000.
· The original contract was approved by council agenda item 13-1150 on November 5, 2013 for an amount of $70,000 of which $50,019 has been paid and $17,981 will be reappropriated from FY 2013-2014 funds to FY 2014-2015 in an accompanying agenda item.
· The additional $160,000 is available in the FY 2014-2015 budget in fund 001-2119-413-8516.
BOARD OR COMMISSION RECOMMENDATION:
· N/A