Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with HDR Engineering, Inc., for Professional Engineering Design Services for the WA1632 - Stonebridge 30-Inch Waterline - 920PP Project and Any Necessary Supplemental Agreements.
Summary
COUNCIL GOAL: Operational Excellence
(2A: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: September 30, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Katie McKenzie, PE, CIP Engineering Manager
Melvin Machayo, PE, Senior Utility Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $872,973 with HDR Engineering, inc., for professional engineering design services for the Stonebridge 30-Inch Waterline - 920PP Project (WA1632), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $1,005,000.
BACKGROUND INFORMATION:
• Per the Water Master Plan, the City of McKinney needs to construct Stonebridge 30-inch Waterline from US380 to Farm-to-Market (FM) 1461 to serve areas under development that will be constructed in its service area.
• The City needs to select an alignment that will work with the proposed utilities and roads.
• The City also needs to acquire property and coordinate easements with North Texas Municipal Water District once the alignment is selected.
• HDR submitted a response to RFQ 24-47 for On-call Utility Design Services. They were one of sixteen firms shortlisted by the City Council on September 17, 2024.
• Staff has negotiated a project proposal with HDR Engineering, inc., in the amount of $872,973. Their scope includes the following elements:
o Basic Services (Design Services & Bid & Construction Administration Phase Services)
o Special Services (Field Topographic Survey Coordination, Right-of-Way and Easement Documentation, Environmental Investigations, Geotechnical, Cathodic Protection, and Construction Administration Services)
• The preliminary opinion of probable construction cost (OPCC) is $18,349,431.
• The fee for basic services is $372,623 (2.03% of the OPCC) and the fee for special services is $500,350 (2.73% of the OPCC).
• Staff are recommending a 15% design contingency for the project if additional design services are deemed necessary later.
• Design of the preliminary stage of the project, including required property acquisition, is anticipated to take 12 months
.
• Final design and construction of the project is planned to be part of the development agreement. The development schedule is anticipated to be swift.
FINANCIAL SUMMARY:
• The Resolution authorizes a contract with HDR Engineering, inc., for an amount not to exceed $1,005,000.
• Funds are available in the Capital Improvements Program Project WA1632.
• With the approval of this item, $13,845,000 will remain in WA1632.
BOARD OR COMMISSION RECOMMENDATION:
• N/A