Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Pape-Dawson Engineers, Inc. for Professional Engineering Design Services for the Benge & Heard Infrastructure Improvements Project and Authorizing Any Necessary Supplemental Agreements (CO2512)
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: November 17, 2026
DEPARTMENT: Development Services / Engineering
CONTACT: Todd Strouse, PE, Engineering CIP Manager
Xavier Pulido, PE, Civil Engineer I
RECOMMENDED CITY COUNCIL ACTION:
• Staff recommends the City Council approve the proposed resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $1,295,740, as well as all required supplemental agreements thereto, with Pape-Dawson for professional consulting engineering services for the Benge & Heard Infrastructure Improvements Project (CO2512) for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $1,500,000.
BACKGROUND INFORMATION:
• The Capital Improvement Program (CIP) includes funding for the design of street, sidewalk, drainage, utility, and streetscape improvements along this project in the vicinity of Downtown McKinney.
• The overall project will include approximately 4,070 linear feet of concrete pavement section, including sidewalk, lighting, streetscape/landscape elements, with approximately 3,955 linear feet of water main replacement, 3,870 linear feet of sanitary sewer line replacement, and 1,750 linear feet of storm sewer along the following streets in the vicinity of Downtown McKinney:
o Benge Street (from Lamar Street to Heard Street)
o Heard Street (from College Street to Tennessee Street)
o Jones Street (from Benge Street to Board Street)
o Tucker Street (from Benge Street to Board Street)
o Walker Street (from Board Street to Benge Street)
o Board Street (from Tucker Street to Lamar Street)
• Pape-Dawson Engineers, Inc. submitted a response to RFQ 24-46 for On-Call Roadway Professional Services. They were one of fourteen (14) firms shortlisted by City Council on September 17, 2024.
• Pape-Dawson Engineers, Inc. submitted a proposal for this project in the amount of $1,295,740 which has been reviewed by staff and is recommended for approval. Their scope includes the following elements:
o Basic Services (Design & Bid Phase Services)
o Special Services (Construction Administration, Surveying for Design, Arborist Services, Tree Mitigation Services, Franchise Utility Coordination, Subsurface Utility Engineering, ROW and Easement Documents, Geotechnical Investigation, Public Involvement, Environmental Investigation, Phase I Archaeological Investigation, Architectural Survey, TDLR Accessibility Review and Inspection)
• The preliminary opinion of probable construction cost is $10,100,000.
• The fee for basic services is $819,135 (8.1% of the OPCC) and the fee for special services is $476,605 (4.7% of the OPCC).
• Staff is requesting approval of a not to exceed (NTE) amount of $1,500,000 in the event minor adjustments in the project scope are required during the design or construction administration services provided.
• Pending approval of this item, design would begin immediately with construction expected to begin in early 2028.
FINANCIAL SUMMARY:
• The Resolution authorizes a design contract and any necessary supplemental agreements with Pape-Dawson Engineers, Inc. for an amount not to exceed $1,500,000.
• Funds are available in the Capital Improvements Program Project CO2512.
• With approval of this item, $200,000 will remain in CO2512.
BOARD OR COMMISSION RECOMMENDATION:
• N/A