Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with XIT Paving and Construction, Inc., for the Construction of the Medical Center Drive Improvements (Frisco Road to Spur 399) Project
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: September 16, 2025
DEPARTMENT: Development Services / Engineering
CONTACT: Tracy Lund, PE, Assistant Director of Engineering
Manjeeta Sitaula, PE, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with XIT Paving and Construction, Inc., for the Construction of the Medical Center Drive Improvements (Frisco Road to Spur 399) (CIP Project ST2105) for a total contract amount not to exceed $4,170,000.
BACKGROUND INFORMATION:
• The project involves widening the existing undivided Medical Center Drive from Frisco Road to Spur 399 to four lanes divided minor arterial (M4D classification) to provide a consistent roadway section connecting Medical Center Drive north of Sam Rayburn tollway and Fairview Parkway section at Frisco Road.
• The project consists of approximately 1,500 linear feet of concrete pavement, sidewalk, pedestrian crossings, illumination, and improvements to the signal at SE corner of Medical Center Drive and Spur 399.
• Kimley Horn and Associates, Inc. prepared the construction plans for the Medical Center Drive Improvements (Frisco Road to Spur 399) Project (CIP Project ST2105)
• The City issued an Invitation to Bid (25-40ITB) to solicit responses from qualified contractors for the Construction of Medical Center Drive Improvements (Frisco Road to Spur 399) Project (CIP Project ST2105)
o Advertised in the McKinney Courier Gazette and Celina Record.
o Posted on McKinney TV.
o 543 matching Bonfire Supplier Notifications which included eleven (11) Historically Underutilized Business (HUB) suppliers.
• Out of 543 supplier notifications, seven (7) bids were received and opened by Procurement Services on August 21, 2025. The following is a summary of the bids:
|
S.N. |
Bidder |
Base Bid |
|
1 |
XIT Paving and Construction Inc. |
$3,615,914.00 |
|
2 |
McMahon Contracting L.P. |
$3,891,061.82 |
|
3 |
DDM Construction Corp. |
$3,986,965.50 |
|
4 |
Axis Contracting |
$4,053,010.69 |
|
5 |
Tiseo Paving Company |
$4,363,296.20 |
|
6 |
Pavecon Public Works |
$4,364,635.71 |
|
7 |
Ed Bell Construction Company |
$4,490,933.00 |
• XIT Paving and Construction, Inc., submitted the low bid in the amount of $3,615,914.00.
• XIT Paving and Construction, Inc., submitted references and qualifications that were verified in accordance with the bid specifications as shown in the attached letter of recommendation from Kimley Horn and Associates, Inc.
• The contract documents require that this project be substantially completed within 300 calendar days after the issuance of Notice to Proceed, which is expected to be issued in November 2025. Construction is expected to be completed by September 2026.
FINANCIAL SUMMARY:
• This resolution authorizes a contract and all necessary change orders with XIT Paving and Construction, Inc., for an amount not to exceed $4,170,000.
• With the approval of this item, $429,365 will remain in ST2105.
BOARD OR COMMISSION RECOMMENDATION:
• N/A