Title
Consider/Discuss/Act on a Resolution Approving Award of a Fixed Price Contract to Total Highway Maintenance, LLC of Cedar Hill, for Street Striping and Pavement Marking Materials
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city.)
MEETING DATE: April 19, 2022
DEPARTMENT: Engineering
Procurement Services
CONTACT: Thuan Huynh, P.E., Transportation Engineering Manager
Mindy Smith, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract to Total Highway Maintenance, LLC of Cedar Hill, Texas for Street Striping and Pavement Marking Materials.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 22-28FP Street Striping and Pavement Marking Materials and on March 6, 2022.
o Advertised in McKinney Courier Gazette and Celina Record.
o Posted on McKinney TV
o 246 matching eBid Supplier Notifications which included 17 Historically Underutilized Business (HUB) suppliers.
• The invitation to bid included work items for both City of McKinney and Collin County, with the City of McKinney serving as the lead agency for the solicitation.
• Out of 246 supplier notifications, one (1) bid was received on March 17, 2022, from Total Highway Maintenance.
• City of McKinney Traffic Department, Collin County Public Works and City of McKinney Procurement staff reviewed the bid.
o Procurement staff conducted research to confirm pricing provided by Total Highway Maintenance was consistent with today’s market.
o The City of McKinney Traffic Department and Collin County Public Works agreed that Total Highway Maintenance can complete the work required of this contract.
• Contract will commence on date of award and continue for a one (1) year period and shall be automatically renewed annually for an additional two (2) one-year terms without the necessity of any action by the parties.
FINANCIAL SUMMARY:
• Annual contract value is estimated at $250,000 for the City of McKinney and $500,000 for Collin County. Individual work orders to be performed under this contract will be funded by the requesting entity.
• Funding for the City of McKinney work is currently budgeted in account 001-4628-423-8516.
BOARD OR COMMISSION RECOMMENDATION:
• N/A