Title
Consider/Discuss/Act on an Ordinance Amending the Fiscal Year 2015-2016 Annual Budget and Amending the 2016 - 2020 Capital Improvements Program, to Provide Funds for the Ash Woods Park Pedestrian Bridge Project (PK4368)
Summary
COUNCIL GOAL: Financially Sound Government
MEETING DATE: February 16, 2016
DEPARTMENT: Parks and Recreation Department
CONTACT: Rhoda L. Savage, Director of Parks and Recreation
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Ordinance.
ITEM SUMMARY:
• This Ordinance amends the FY2015-2016 annual CIP budget and the 2016 - 2020 Capital Improvement Program, by increasing the budget by $48,320 by transferring $24,160 from the Parkland Dedication Zone 3 Fund and $24,160 for ISD Contributions to the Parks Construction Fund and appropriating the funds to CIP project PK4368 Ash Woods Park Hike and Bike Trail Bridge Project.
BACKGROUND INFORMATION:
• Project design and bidding have been completed.
• The ability to award the bid is contingent on amending the project budget as proposed.
• Through an associated Interlocal Agreement (ILA), the cities of McKinney, Frisco and the Frisco Independent School District agreed to a joint project to construct pedestrian walkways and a pedestrian bridge over an existing drainage swale in Ash Woods Park.
• McKinney’s agreed portion of the project was estimated to cost $160,000, of which FISD will fund half. The following is the breakdown of the estimated cost.
|
|
|
City 50% share |
FISD 50% share |
|
Estimated Consultant Fee |
$ 40,000.00 |
$ 20,000.00 |
$ 20,000.00 |
|
Estimated Construction Fee |
$ 120,000.00 |
$ 60,000.00 |
$ 60,000.00 |
|
Estimated Budget |
$ 160,000.00 |
$ 80,000.00 |
$ 80,000.00 |
• The actual cost is $208,320 with the break down as follows:
|
Actual Cost |
|
City 50% share |
FISD 50% share |
|
Architectural and Engineering Design Fees |
$ 38,750.00 |
$ 19,375.00 |
$ 19,375.00 |
|
Land Acquisition Fees |
$ 4,120.00 |
$ 2,060.00 |
$ 2,060.00 |
|
Materials Testing |
$ 8,895.00 |
$ 4,447.50 |
$ 4,447.50 |
|
Construction Contract |
$156,555.00 |
$ 78,277.50 |
$ 78,277.50 |
|
Total Cost |
$208,320.00 |
$104,160.00 |
$ 104,160.00 |
• An additional amount of $24,160 is required of each party from the original estimated amount.
• FISD’s board approved their portion of the project funding on February 8, 2016 in an amount of $104,160.
• FISD’s funds will be provided once the work has been completed as a reimbursement to the City.
• Finally, an amount of $16,000 was previously approved in the budget to cover a 10% project construction contingency. These funds may / or may not be expended and therefore is not reflected as a shared cost at this time.
• An accompanying Resolution to enter into a construction contract is also on this agenda for Council’s consideration.
FINANCIAL SUMMARY:
• This Ordinance amends the FY2015-2016 annual CIP budget and the 2016 - 2020 Capital Improvement Program, by increasing the budget by $48,320 by transferring $24,160 from the Parkland Dedication Zone 3 Fund and $24,160 for ISD Contributions to the Parks Construction Fund and appropriating the funds to CIP project PK4368 Ash Woods Park Hike and Bike Trail Bridge Project.
BOARD OR COMMISSION RECOMMENDATION: N/A