Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Terracon Consultants, Inc. for Geotechnical and Materials Testing Services for the Construction of the State Highway 5 (SH 5) Utility Relocations Project and Authorizing Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: April 16, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Brook Retta, PE, CIP Engineer
Blake Sills, PE, Engineering CIP Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $321,600.00, as well as all required supplemental agreements thereto, with Terracon Consultants, Inc. for geotechnical and materials testing services for the construction of the SH 5 Utility Relocations Project (CIP Projects WA1633 and WW1633), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $375,000.
BACKGROUND INFORMATION:
• A concurrent item is included on the Council Agenda recommending award of a construction contract for the SH 5 Utility Relocations Project (CIP Projects WA1633 and WW1633).
• Materials testing services will be required on the project to ensure construction materials used by the contractor meet or exceed City requirements.
• Terracon Consultants, Inc. submitted a response to 24-13RFQ for On-call Miscellaneous Geotechnical and Materials Testing Services. Terracon was one of six (6) firms shortlisted by City Council on March 5, 2024.
• Terracon Consultants, Inc. has successfully performed in a similar capacity on numerous City projects.
• Terracon Consultants, Inc. submitted a proposal to provide geotechnical and materials testing services for the construction of the SH 5 Utility Relocations project in the amount of $321,600.00 which has been reviewed by staff and is recommended for approval.
• Reimbursement for materials testing services provided will be made based on actual time and materials billing in amount not to exceed the estimated proposal amount.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract and all necessary supplemental agreements with Terracon Consultants, Inc., for an amount not to exceed $375,000.
• Funding for this contract is included in the Capital Improvements Program (WA1633 and WW1633)
o WA1633 (Fund 20) - $280,000 (74.7%)
o WW1633 (Fund 20) - $95,000 (25.3%)
• With the approval of this item and accompanying construction contract, the following fund balances will remain in each respective project.
o $7,465,433.42 will remain in Project WA1633.
o $2,861,447.83 will remain in Project WW1633.
BOARD OR COMMISSION RECOMMENDATION:
• N/A