Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute an Amendment to the Construction Manager at Risk (CMAR) Contract with Crossland Construction Company, Inc. for Additional Construction Services Related to the Police Department Gun Range Improvements and Support Building Project (FC1820/FP1820)
Summary
COUNCIL GOAL: Safe and Secure Community
(6.3: Continually Increase Operational Efficiency in Public Safety
Departments)
MEETING DATE: November 17, 2026
DEPARTMENT: Public Works Department / Facilities Construction Division
Police Department
CONTACT: Ryan Gillingham, PE, Director of Public Works
Patricia L. Jackson, PE, RAS, Facilities Construction Manager
Joe Ellenburg, Chief of Police
RECOMMENDED CITY COUNCIL ACTION:
• Approval of the Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute an amendment to the Construction Manager at Risk (CMAR) contract with Crossland Construction Company, Inc. for additional construction services related to the Police Department Gun Range Improvements and Support Building Project (FP1820/FC1820).
• The project includes construction of approximately 2,400-square-foot storage and workshop building with restrooms, together with pavement replacement at the Police Department Gun Range.
• Additional construction work is necessary to address unforeseen field conditions encountered during the project, including adjustments associated with the civil plans, structural piers, and water and irrigation systems.
• To maintain the project within its original approved budget, an Owner’s contingency was not included in the initial contract with Crossland. Additional work performed to date has been funded through the Contractor’s contingency. The proposed contract amendment will replenish those funds and establish an Owner’s contingency, with a requested authorization not to exceed $75,000, to address additional project needs as they arise.
BACKGROUND INFORMATION:
• The Police Department Gun Range Improvements and Support Building Project includes an approximately 2,400-square-foot storage and workshop building with restrooms and replacement of existing pavement. During construction, unforeseen field conditions required adjustments to the civil plans, structural piers, and water and irrigation systems. The proposed amendment will address additional construction work associated with these field conditions.
• Crossland Construction Company, Inc. serves as the Construction Manager at Risk (CMAR) for the project. Under the CMAR delivery method, the contractor coordinated bidding and subcontractor scope reviews and developed a Guaranteed Maximum Price (GMP) for City Council consideration.
• On May 19, 2026, City Council approved Resolution agenda item 26-0459 authorizing a GMP contract with Crossland for the Police Department Gun Range Improvements and Support Building Project (FGP1820/FC1820), in an amount not to exceed $1,119,956.
• The Original GMP approval anticipated construction completion in May 2027. The proposed amendment addresses additional work related to unforeseen site conditions encountered after the GMP was established.
FINANCIAL SUMMARY:
• On May 19, 2026, City Council authorized a Construction Manager at Risk (CMAR) Guaranteed Maximum Price (GMP) contract with Crossland in an amount not to exceed $1,119,956. To remain within the approved project budget, an Owner’s contingency was not included in the original contract, and additional construction work has been funded through the Contractor’s contingency. The proposed contract amendment includes funding to establish an Owner’s contingency for remaining project needs, for a total additional authorization not to exceed $75,000.
• There is a companion agenda item for Conduit Architecture + Design, LLC for additional design services related to this project. Following approval of this agenda item and the companion agenda item for design, $5,184 will remain in FP1820/FC1820.
|
Source of Funds |
Amount |
|
Overall Project Budget (FP1820/FC1820) |
$1,378,712 |
|
Anticipated Project Expenses |
Amount |
|
Design Services - Conduit Architecture |
$98,250 |
|
Additional Design Services - Conduit (Proposed) |
$15,000 |
|
Construction Services / Crossland GMP |
$1,119,956 |
|
Owner’s Contingency - Crossland Amendment (Proposed) |
$75,000 |
|
Owner’s Rep Services |
$15,300 |
|
Construction Materials Testing Services - Terracon |
$34,842 |
|
Building Systems Commissioning |
$8,580 |
|
Geotechnical Engineering - PSI |
$6,600 |
|
Project Contingency / Other Project Costs |
TBD |
|
TOTAL |
$1,373,528 |
|
Balance |
Amount |
|
Available Project Funding After Approvals |
$5,184 |
BOARD OR COMMISSION RECOMMENDATION:
• N/A