Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with A&V Water for the Construction of the Gerrish Pump Station Emergency Generator Project.
Summary
COUNCIL GOAL: Operational Excellence
(2.1: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: September 15, 2026
DEPARTMENT: Development Services / Engineering
CONTACT: Todd Strouse, PE, CIP Manager
Melvin Machayo, PE, Senior Utility Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Staff recommends the City Council approve the proposed resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with A&V Water, for the Construction of the Gerrish Pump Station Emergency Generator Project (CIP Project WA2242) for a total contract amount not to exceed $1,700,000.
BACKGROUND INFORMATION:
• Per the Water Master Plan, Gerrish Pump Station is the primary pump station to deliver water to the City’s 794 pressure plane. Redbud Pump Station serves as the backup service for the 794 pressure plane. Gerrish Street Pump Station is the only pump station lacking emergency generators in the event of an electrical power loss.
• The City is installing an emergency generator at Gerrish Pump Station to operate all pumps in the event of electrical power loss.
• Birkhoff, Hendricks & Carter, L.L.P prepared the construction plans for the Gerrish Pump Station Emergency Generator Project.
• The City issued an Invitation to Bid (26-23ITB) to solicit responses from qualified contractors for the Gerrish Pump Station Emergency Generator Project.
o Advertised in the McKinney Courier Gazette and Celina Record.
o Posted on McKinney TV.
o 738 Bonfire supplier notifications which included four (4) Historically Underutilized Business (HUB) suppliers.
• Out of 738 supplier notifications, Six (6) bids were received and opened by Procurement Services on July 16, 2026. The following is a summary of the bids:
|
Bidder |
Total Bid Amount |
|
A&V Water |
$1,485,024.00 |
|
TTE, LLC |
$1,660,000.00 |
|
Taknek |
$1,810,505.00 |
|
Dallas Harmony Construction, LLC |
$1,832,229.98 |
|
Acadia Services, LLC |
$1,916,453.00 |
|
CLW Water Group |
$2,498,000.00 |
• A&V Water submitted the low bid in the amount of $1,485,024.00.
• A&V Water submitted references and qualifications that were verified in accordance with the bid specifications as shown in the attached letter of recommendation from Birkhoff, Hendricks & Carter, L.L.P.
• The contract documents require that this project be substantially completed within 365 calendar days after the issuance of the Notice to Proceed, which is expected to be issued in October 2026. Construction is expected to be completed by November 2027.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract and all necessary change orders with A&V Water for an amount not to exceed $1,700,000.00.
• With the approval of this item, $767,979.00 will remain in Project WA2242.
BOARD OR COMMISSION RECOMMENDATION:
• N/A