Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Kimley-Horn and Associates, Inc. for Professional Engineering Design Services for the Lower 5 Plaza Park Improvements Project and Authorizing Any Necessary Supplemental Agreements
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: December 05, 2023
DEPARTMENT: Development Services / Engineering
CONTACT: Brook Retta, PE, CIP Engineer
Blake Sills, PE, Engineering CIP Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $225,000, as well as all required supplemental agreements thereto, with Kimley-Horn and Associates, Inc. for professional consulting engineering services for the Lower 5 Plaza Park Improvements Project (CIP Project PK2234), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $250,000.
BACKGROUND INFORMATION:
• The FY24 Capital Improvement Plan budget includes funding under CIP Project PK2234 for the conceptual park layout related to the Lower 5 Plaza located at State Highway 5 (SH 5) between Virginia Street and Louisiana Street.
• On April 18, 2023, City’s engineering staff presented an update at the City Council Work Session meeting on the SH 5 Downtown Pedestrian Connection Feasibility Study and City Council provided direction to move forward with the Inverted Deck Park currently referred to as the ‘Lower 5 Plaza’.
• The park improvements for the Lower 5 Plaza under this contract generally include:
o Park conceptual Layouts
o Public Engagement
• The intent of the Lower 5 Plaza Park Improvements is to establish a park design framework to illustrate preliminary park concept and general layout that complements the Lower 5 Plaza Infrastructure Improvements under a separate contract with Kimley Horn and Associates, Inc. (CIP Project ST2234).
• Funding for this project will be provided utilizing local funding.
• Kimley Horn and Associates, Inc. submitted a response to 21-41RFQ for On-call Roadway Design Services and 21-42RFQ for On-call Utility Design Services. The City pre-qualified Kimley Horn and Associates, Inc. (City Council Item October 7, 2021) for on-call services for both RFQ’s. Kimley-Horn and Associates, Inc. also previously completed the feasibility study and preliminary conceptual design efforts related to SH 5 Downtown Pedestrian Connection under CIP Project ST2234.
• Kimley-Horn and Associates, Inc. submitted a proposal for this project in the amount of $225,000 which has been reviewed by staff and is recommended for approval.
• All services provided under this contract are structured as special services to be billed on an hourly basis (not to exceed), which provides the City flexibility as the study progresses.
• Staff is requesting an establishment of a $250,000 not to exceed contract authorization in the event additional professional services are justified and to expedite any necessary supplemental agreements deemed necessary.
• Pending approval of this item, design efforts would begin immediately with park conceptual layouts expected to be completed in the first quarter of 2024.
FINANCIAL SUMMARY:
• This Resolution authorizes a design contract and any necessary supplemental agreements with Kimley-Horn and Associates, Inc. for an amount not to exceed $250,000.
• On December 05, 2023, a Council Agenda Item (TMP23-1419) for an Ordinance Amending the Fiscal Year 2023-2024 Parks and Recreation Annual Budget and Amending the 2024-2028 Capital Improvements Program, to provide funds for the Lower 5 Plaza Park Improvements (CIP Project PK2234) has been submitted for City Council Approval.
• With the approval of this item, $0 will remain in project PK2234.
BOARD OR COMMISSION RECOMMENDATION:
• N/A