Title
Consider/Discuss/Act on a Resolution Awarding a Fixed Price Contract to Diversified Power Systems, Inc. of Mansfield, Texas for Generator Maintenance
Summary
COUNCIL GOAL: Operational Excellence
(2A: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: February 20, 2024
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, Director of Public Works
David Westover, Facilities Maintenance Manager
Juanita Roberts, Buyer I
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the award of a fixed priced contract to Diversified Power Systems, Inc. of Mansfield, Texas for Generator Maintenance.
BACKGROUND INFORMATION:
• The purpose of this contract is to provide Public Works with the ability to utilize contractual services to obtain Generator Maintenance under a fixed price contract for scheduled maintenance.
• The City issued Invitation to Bid 24-10FP, Generator Maintenance on October 29, 2023.
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 157 matching eBid supplier notifications which included seven (7) Historically Underutilized Business (HUB) suppliers
• In response to all notices published, four (4) bids were received on November 30, 2023.
• An evaluation team comprised of staff from Facilities Maintenance and Procurement Services reviewed and ranked the bids based on the following criteria:
o 50 Points - Purchase Price
o 30 Points - Reputation of the Bidder and of the Bidder’s Goods or Services - Verified through Reference Checks
o 17 Points - Qualifications and experience of key personnel
o 3 Points - Local Presence
• The evaluation team considered the overall pricing, reference responses, and qualifications/experiences of the four (4) bidders. Based on the results of the evaluated bid responses, Procurement Services and the Facilities Maintenance department recommend, Diversified Power Systems, Inc. as the best value for the City for annual and quarterly scheduled generator maintenance.
• Contract will commence on date of award and continue for one (1) year period with additional two (2) one-year renewal terms.
FINANCIAL SUMMARY:
• Funding for Generator Maintenance is budgeted in the departmental account 001-4117-433-8516.
• Estimated annual spend for this contract award is $53,725.
BOARD OR COMMISSION RECOMMENDATION:
• N/A