Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Open Space TX, LLC, of The Colony, Texas for Controlled Livestock Targeted Grazing for the Parks and Recreation Department
Summary
COUNCIL GOAL: Enhance the Quality of Life in McKinney
(5.5: Enhance connectivity to parks and civic facilities,
schools / education centers, libraries, health care providers,
commercial centers, etc.)
MEETING DATE: May 6, 2025
DEPARTMENT: Parks and Recreation
Procurement Services
CONTACT: Amy Kinkade, Director of Parks and Recreation
Flora Ray, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to enter into a contract with Open Space TX, LLC, of The Colony, Texas for Controlled Livestock Targeted Grazing for the Parks and Recreation Department.
BACKGROUND INFORMATION:
• The purpose of this contract is to utilize an experienced vendor that uses proven methods of vegetation improvement using goats.
• The Parks and Recreation Division maintains the City’s 80 miles of hike and bike trails, and almost 3,000 acres of parks and open spaces across the City. These spaces span the range of parkland and cityscapes. Portions of the park system are overgrown and must be cleared to gain access. Targeted grazing controls problem vegetation without erosion, chemicals, or burning of fossil fuels. No disruption is caused by mechanization, especially in areas with difficult geography or where invasive species have become an issue.
• The proposed fee per acre of $1,328.85 will include all requirements requested by the Parks and Recreation Department.
• The City issued Request for Proposals 25-36RFP for Controlled Livestock Targeted Grazing on March 14, 2025.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 399 matching Bonfire supplier notifications which included zero (0) Historically Underutilized Business (HUB) suppliers as the search resulted in none found
• In response to all notices published, one (1) bid was received on April 3, 2025, from Open Space TX, LLC, of The Colony, Texas.
• An evaluation team comprised of staff from the Parks and Recreation Department and Procurement Services reviewed and ranked the proposal based on the following criteria:
35 points - Experience
32 points - Cost Proposal
30 points - Implementation Plan
3 points - Local Preference
• Based on the results of the evaluated proposal, the evaluation team has recommended the award of the contract go to Open Space, TX LLC.
• The resulting contract shall not exceed $55,000 and will commence in June 2025 and continue until the project is completed.
FINANCIAL SUMMARY:
• Funding for these services is budgeted in account 001-4306-453-8516.
BOARD OR COMMISSION RECOMMENDATION:
• N/A