Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Collin County Elections Administration to Conduct the May 6, 2023 General Election and Special Bond Election and Authorizing a Joint Election Agreement with McKinney Independent School District, Collin College, and the Various Other Joint Election Participants
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: February 21, 2023
DEPARTMENT: City Secretary
CONTACT: Empress Drane, City Secretary
RECOMMENDED CITY COUNCIL ACTION: Approve Resolution
ITEM SUMMARY:
• This Resolution will authorize the Collin County Elections Administrator to conduct
o the City Council General Election for City Council Members for District 2, District 4, and At Large #2,
o the Special Bond Election to be held on Saturday, May 6, 2023, and
o a Run-Off Election for Council Member(s) if necessary.
• The following services will be provided by the County: retention, training and compensation of election workers; election equipment, supplies and tabulation of election results; conduct joint early voting by mail and in person; and joint election day voting.
• The City will be responsible for the following: calling the May 6, 2023 Election which was performed on February 7, 2023 with the approval of Ordinances 2023-02-006 and 2023-02-007; posting and publication of the election notices; and official canvass of the election results.
• This Resolution also authorizes a Joint Election Agreement for the May 6, 2023 Elections of City of McKinney, McKinney Independent School, Collin College, and other entities within Collin County to be consolidated.
• The Joint Election Agreement will allow McKinney voters to be provided with a joint ballot that will include the City of McKinney, McKinney Independent School District, and Collin College.
• The Joint Election Agreement will allow for shared costs associated with the holding of this election.
• The Joint Election will allow eligible voters of McKinney, Texas, to vote at any of the Early Voting / Election Day Voting locations utilized by the Joint Election Participants under contract with the Collin County Elections Administration.
• Election Day Voting will be conducted 7 a.m. to 7 p.m. on Saturday, May 6, 2023.
• Early voting will be conducted as follows:
Monday, April 24 to Friday, April 28 8:00 a.m. until 5:00 p.m.
Saturday, April 29 7:00 a.m. until 7:00 p.m
Sunday, April 30 no voting
Monday, May 1 to Tuesday, May 2 7:00 a.m. until 7:00 p.m.
Wednesday, May 3 to Friday, May 5 no voting
FINANCIAL SUMMARY:
• The City’s election costs for services contracted through the Collin County Elections Administration is $89,374.98
• Additional costs of approximately $6,000 are related translation services; publication and distribution of a voter’s information guide; advertisements; and legal notices.
• Election expenses are allocated in the General Fund/Non-Departmental budget 001-9999-403-8516.
BOARD OR COMMISSION RECOMMENDATION: N/A