Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Cobb, Fendley & Associates, Inc. for Professional Engineering Design Services for the Intersection Capacity Improvements (FY23) Project (ST2303) and Authorizing Any Necessary Supplemental Agreements
Summary:
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: February 20, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Katie McCarty, PE, Engineering CIP Manager
Rabeeta Aroosh, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution.
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract in the amount of $516,340, as well as all required supplemental agreements thereto, with Cobb, Fendley & Associates, Inc. for professional engineering services for the Intersection Capacity Improvements (FY23) Project (ST2303), for a total aggregate contract amount, inclusive of any supplemental agreements, not to exceed $600,000.
BACKGROUND INFORMATION:
• The FY23 annual budget includes funding for various citywide intersections capacity improvements under Capital Improvement Project ST2303, Intersection Capacity Improvements Project.
• The following intersections are in need of capacity improvements based on current traffic volumes and future traffic projections:
o White Avenue and Community Avenue
o White Avenue and driveway to Westcreek Ranch Apartments
o US 380 and Lake Forest Drive
o Eldorado Parkway and Lake Forest Drive
• At White Avenue and Community Avenue, a right turn lane will be added to the westbound approach.
• At White Avenue, the left turn lane into the driveway to Westcreek Ranch apartments will be added to the westbound approach.
• At US 380 and Lake Forest Drive, dual left turn lanes will be added to the northbound, eastbound and westbound approaches along with removing the refuge islands on northwest and northeast corners.
• At Eldorado Parkway and Lake Forest Drive, dual left turn lanes will be added to the southbound approach.
• Cobb, Fendley & Associates, Inc. submitted a response to RFQ 21-41 for On-Call Roadway Design Services. They were one of eleven firms shortlisted by City Council on September 7th, 2021.
• Cobb, Fendley & Associates, Inc. submitted a proposal for this project in the amount of $516,340.
• The preliminary opinion of probable construction cost is $3,332,510.
• The fee for basic services is $313,390 (9.40% of the engineer’s opinion of probable cost of construction) and the fee for special services is $516,340 (15.5% of the engineer’s opinion of probable cost of construction).
• Design of this project is anticipated to take approximately 10 months to complete with construction estimated to begin as soon as early 2025.
FINANCIAL SUMMARY:
• This Resolution authorizes a design contract and any necessary supplemental agreements with Cobb, Fendley & Associates, Inc. for an amount not to exceed $600,000.
• Funds are available in the Capital Improvements Program Project ST2303.
• With the approval of this item, $1,700,000 will remain in ST2303.
BOARD OR COMMISSION RECOMMENDATION:
• N/A