Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with Western Municipal Construction of Texas, LLC, for the Construction of the Lela, Jones, Foote, and Bradley Street Infrastructure Improvements Project
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: July 16, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Blake Sills, PE, Engineering CIP Manager
Rabeeta Aroosh, Graduate Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with Western Municipal Construction of Texas, LLC, for the Construction of the Lela, Jones, Foote, and Bradley Street Infrastructure Improvements Project (CIP Projects ST2134, WW2134 and WA2134) for a total contract amount not to exceed $6,225,000.
BACKGROUND INFORMATION:
• Freese and Nichols, Inc, prepared the construction plans for the Lela, Jones, Foote, and Bradley Street Infrastructure Improvements Project (CIP Projects ST2134, WW2134 and WA2134).
• The project encompasses street infrastructure improvements primarily focused on the reconstruction of the following substandard residential streets including associated underground infrastructure improvements (water, wastewater, and storm):
o Lela Street (Waddill Street to College Street)
o Jones Street (College Street to Board Street)
o Bradley Street (Bonner Street to Hall Street)
o Foote Street (College Street to Board Street)
o Florence Street (Tucker Street to Hall Street)
o Byrne Street (Bonner Street to Hall Street)
o Sherman Street (Jones Street to approximately 200 Linear Feet to the south)
• The proposed improvements to the Lela, Jones, Foote, and Bradley Street Infrastructure Improvements Project (CIP Projects ST2134, WW2134 and WA2134) are planned to include the following:
o Construction of new concrete roadways with curb and gutter along Lela, Jones, Foote, and Bradley Streets.
o Asphalt street pavement rehabilitation of Byrne, Florence, and Sherman Streets.
o Construction of a 5-foot sidewalk along one side (minimum) of each roadway along Lela, Jones, Foote, Bradley, and Florence Streets.
o Construction of enclosed storm drainage systems on Lela, Bradley, Jones, Foote, and Byrne Streets.
o Water and wastewater improvements along Lela, Bradley, and Jones Streets.
o Replacement of the existing wastewater main along Byrne Street from Hall Street to Bonner Street.
o Replacement of the existing wastewater main along Sherman Street from Jones Street approximately 200 Linear Feet to the south.
o Replacement of the existing water main along Florence Street from Hall Street to Tucker Street.
• The City issued invitations to bid (24-44CC) to solicit responses from qualified contractors via procurements process outlined below for the construction of the Lela, Jones, Foote, and Bradley Street Infrastructure Improvements Project (CIP Projects ST2134, WW2134 and WA2134).
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 1,119 matching eBid Supplier Notifications which included fifty-three (53) Historically Underutilized Business (HUB) suppliers
• The bid included a Base Bid, an Alternate Bid A (concrete paving), and Alternate Bid B (asphalt paving) which would allow the City to evaluate pricing for alternative pavement designs. Alternate Bid A (concrete paving) was selected.
• Out of 1,119 supplier notifications, three (3) bids were received and opened by Procurement Services on April 11, 2024. The following is a summary of the bids:
|
Bidder |
Base Bid |
Alternate Bid A |
Alternate Bid B |
|
Axis Contracting, Inc. |
$5,291,180.03 |
$1,417,853.50 |
$1,244,076.50 |
|
DDM Construction Corporation |
$4,663,257.80 |
$1,127,056.00 |
$1,113,953.00 |
|
Western Municipal Construction of Texas, LLC |
$4,036,877.25 |
$1,366,561.50 |
$1,448,887.20 |
• Western Municipal Construction of Texas, LLC, submitted the low bid in the amount of $5,403,438.75 for Base Bid plus Alternate Bid A.
• Western Municipal Construction of Texas, LLC, submitted references and qualifications that were verified in accordance with the bid specifications as shown in the attached letter of recommendation from Freese and Nichols, Inc. dated April 25, 2024.
• The contract documents require that this project be substantially completed within 520 calendar days after issuance of the Notice to Proceed, which is expected to be issued in August 2024. Construction is expected to be complete by March 2026
• There is an accompanying item on the Council Agenda for the project authorizing a contract for materials testing.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract and all necessary change orders with Western Municipal Construction of Texas, LLC, for an amount not to exceed $6,225,000.
• Funding for this contract is included in the Capital Improvements Program (ST2134, WW2134 and WA2134)
o ST2134 (Fund 21) - $4,450,000.00 (71.5%)
o WW2134 (Fund 20) - $875,000.00 (14.0%)
o WA2134 (Fund 20) - $900,000.00 (14.5%)
• With the approval of this item and accompanying materials testing contract, the following fund balances will remain in each respective project.
o $42,389.00 will remain in Project ST2134.
o $104,114.00 will remain in Project WW2134.
o $95,920.00 will remain in Project WA2134.
BOARD OR COMMISSION RECOMMENDATION:
• N/A