Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Collars, Caps, Cuffs, N’ Things of Dallas, Texas, and Groggy Dog of McKinney, Texas, for the Purchase of Uniforms and Recreational Clothing
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: July 19, 2016
DEPARTMENT: Purchasing
CONTACT: Ian Coubrough, Purchasing Supervisor
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract with Collars, Caps, Cuffs, N’ Things of Dallas, Texas, and Groggy Dog of McKinney, Texas, for the purchase of uniforms and recreational clothing.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 16-63FP Uniforms & Recreational Clothing on May 1, 2016.
• Nine (9) bids were received on May 19, 2016.
• An evaluation team comprised of three City employees reviewed and ranked the bids based on the following criteria:
o Price
o Reputation of the bidder(s) and of bidders’ goods or services verified through references
o Extent to which the goods or services meet the City’s needs
o Delivery time after receipt of order
• The evaluation team recommends awarding Collars, Caps, Cuffs, N’ Things line items 1-30 and Groggy Dog line 35 as the best value for the City.
• The evaluation team further recommends no award for line items 31-34 (Outerwear). Bids submitted on these lines did not meet the City’s needs. These items will be awarded on a future informal solicitation per Chapter 11 of the City’s Purchasing Policy.
• Contract will commence on date of award and continue for a two (2) year period with three (3) one (1) year renewal options.
FINANCIAL SUMMARY:
• Funding for these items are currently budgeted in various City department clothing accounts.
BOARD OR COMMISSION RECOMMENDATION:
• NA