Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Hanes Geo Components of Grand Prairie, Texas, for the Purchase of Erosion Control Materials
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: August 16, 2016
DEPARTMENT: Purchasing
CONTACT: Paul Sparkman, Assistant Director of Public Works
Abri Sterlacci, Contract Administrator
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes award of a fixed price contract with Hanes Geo Components of Grand Prairie, Texas, for the Purchase of Erosion Control Materials.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 16-61FP Erosion Control Materials on May 1, 2016.
• Three (3) bids were received on May 19, 2016.
• Bids were reviewed by the Public Works Streets/Drainage Superintendent based on the following criteria:
o Price
o Reputation of the bidder(s) and of bidders’ goods or services verified through references
o Extent to which the goods or services meet the City’s needs
• The Public Works Department recommends awarding Hanes Geo Components line items 5-15, 26, 27, and 29-34 as the best value for the City.
• The Public Works Department further recommends no award for line items 1-4, 16-25, 28, and 35-45. These lines were not responded to by all vendors and bids submitted on these lines did not meet the City’s needs. These items will be awarded on a future informal solicitation per Chapter 11 of the City’s Purchasing Policy.
• Contract will commence on date of award and continue for a two (2) year period with three (3) one (1) year renewal options.
FINANCIAL SUMMARY:
• Funding for these materials are budgeted in the Surface Water account: 006-4505-503-8516
BOARD OR COMMISSION RECOMMENDATION:
• NA