Title
Consider/Discuss/Act on a Resolution Authorizing the Healthy Creeks and Lakes Grading and Clearing of Drainage Channels Contract
Summary
MEETING DATE: December 15, 2009
DEPARTMENT: Finance/Purchasing
Development Services/Engineering
Public Works/Streets
CONTACT: John Lemmond, CPPB, Purchasing Coordinator
Lissa M. Shepard, PE, CFM, Civil Engineer
Paul Sparkman, Streets Superintendent
RECOMMENDED CITY COUNCIL ACTION:
· Approve the Resolution.
ITEM SUMMARY:
· This item authorizes the City Manager to enter into a contract with Sadler Demolition for earthwork, grading and clearing for the Healthy Creeks and Lakes Program.
· This contract will be for earthwork, grading and clearing work can be more economically performed by a contractor, on an as-needed basis, for a three-year period.
BACKGROUND INFORMATION:
· Street Department personnel perform a majority of the work for the Healthy Creeks and Lakes program.
· Occasionally there are projects that require larger or specialized equipment to complete the project.
· In these cases it is more economical to hire a contractor to perform the work in lieu of purchasing larger or specialized equipment; therefore, a bid package was prepared that includes these as-needed services to be provided by a contractor.
· The bid package was advertised on October 15, 2009 (Invitation to Bid 10-03SC) and was opened on November 5, 2009.
· Attached is the Bid Tabulation that provides the unit price or rate for each of the individual elements.
· The criteria in the bid document specifies the award will be made to the contractor that provides the best value for the City of McKinney based on the following:
o Purchase price (50%)
o Reputation of the bidder and of the bidders goods or services (30%)
o Bidders past relationship with the City of McKinney (20%)
o Sadler Demolition was selected because they have the lowest prices on 21 out of 29 bid items and they have performed well on past similar projects in McKinney.
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