Title
Consider/Discuss/Act on an Ordinance Amending the Fiscal Year 2016-2017 Annual Budget to Provide Funds for Consulting Services: Municipal Courts Software
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: March 21, 2017
DEPARTMENT: Municipal Court
CONTACT: April Morman, Court Administrator
RECOMMENDED CITY COUNCIL ACTION:
• Approve Ordinance
ITEM SUMMARY:
• This Ordinance amends the Fiscal Year 2016-2017 Annual Budget by appropriating $140,000 from Technology Improvement Fund balance to Project IT1009, for consulting services: Municipal Courts Software.
BACKGROUND INFORMATION:
• The City issued a request for proposal (17-08RFP) for Consulting Services: Municipal Courts Software.
• A total of four (4) proposals were received on January 26, 2017.
• An evaluation committee comprised of five (5) evaluators (three from Municipal Court, two from Information Technology) reviewed and ranked the proposals based on the following criteria:
o Proposer’s demonstrated experience successfully managing projects similar in scope involving software implementation in a public sector environment
o Quality of proposal - Including adequacy of work plan, detailed approach and methodology and all requirements met and included in response
o Experience of Proposer’s personnel to be assigned to the project
o Cost of Proposal - Proposed fees, additional value added
• Sciens, LLC is being recommended by the team as the best value for the City.
FINANCIAL SUMMARY:
• The budget will be amended by appropriating $140,000 from Technology Improvement Fund balance to Project IT1009, for Consulting Services: Municipal Courts Software.
• Money was set aside FY16 to complete this project. This action appropriates a portion of those funds.
BOARD OR COMMISSION RECOMMENDATION:
• N/A