Title
Consider/Discuss/Act on a Resolution Awarding a Fixed Price Contract to Diversified Power Systems, Inc. of Mansfield, Texas for Generator Maintenance
Summary
COUNCIL GOAL: Operational Excellence
(2A: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: February 20, 2024
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, Director of Public Works
David Westover, Facilities Maintenance Manager
Juanita Roberts, Buyer I
RECOMMENDED CITY COUNCIL ACTION:
* Approval of Resolution
ITEM SUMMARY:
* This Resolution authorizes the award of a fixed priced contract to Diversified Power Systems, Inc. of Mansfield, Texas for Generator Maintenance.
BACKGROUND INFORMATION:
* The purpose of this contract is to provide Public Works with the ability to utilize contractual services to obtain Generator Maintenance under a fixed price contract for scheduled maintenance.
* The City issued Invitation to Bid 24-10FP, Generator Maintenance on October 29, 2023.
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 157 matching eBid supplier notifications which included seven (7) Historically Underutilized Business (HUB) suppliers
* In response to all notices published, four (4) bids were received on November 30, 2023.
* An evaluation team comprised of staff from Facilities Maintenance and Procurement Services reviewed and ranked the bids based on the following criteria:
o 50 Points - Purchase Price
o 30 Points - Reputation of the Bidder and of the Bidder's Goods or Services - Verified through Reference Checks
o 17 Points - Qualifications and experience of key personnel
o 3 Points - Local Presence
* The evaluation team considered the overall pricing, reference responses, and qualifications/experiences of the four (4) bidders. Based on the results of the evaluated bid responses, Procurement Services and the Facilities Maintenance department recommend, ...
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