Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Jerry Carpenter Excavating of Allen, Texas and North Texas Contracting of Keller, Texas for Erosion Control and Miscellaneous Drainage Repairs
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: September 19, 2017
DEPARTMENT: Public Works
Purchasing
CONTACT: David Brown, Director of Public Works
Lisa Littrell, Purchasing Manager
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes an award of a fixed price contract with Jerry Carpenter Excavating of Allen, Texas and North Texas Contracting of Keller, Texas for Erosion Control and Miscellaneous Drainage Repair.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 17-65FP Erosion Control and Miscellaneous Drainage Repair Services on June 25, 2017.
• Two (2) bids were received on July 13, 2017.
• An evaluation team comprised of three City employees reviewed and ranked
the bids based on the following criteria:
o 40 Points: Purchase Price
o 20 Points: Reputation of the Bidder and of the Bidder’s Services verified
through reference checks
o 20 Points: Extent to which the services meet the City’s needs
o 20 Points: Response Time, Standard and Emergencies
• The evaluation team recommends awarding Jerry Carpenter Excavating the following:
Section 1: Erosion Control Services: Labor for Repairs
Section 2 No Award
Section 3 Contractor Mobilization
Section 4: Installed Materials, Line Items 4.1 - 4.5
Section 6: Installed Materials
Section 8: Equipment, with the exception of Line Items 8.10 and 8.12.
• The evaluation team further recommends awarding North Texas Contracting the following:
Section 2: No Award
Section 3: Contractor Mobilization
Section 5: Installed Materials
Section 7: Inlet, Grates and Lids with the exception of Line Item 7.3
And from Section 8: Equipment, two line items.
8.10, Concrete Pump Truck with Minimum 125 foot reach
8.12, 1000 HP Vermeer Tub Grinder (or comparable)
• Contract will commence on date of award and continue for a one (1) year period with three (3) one (1) year renewal options.
FINANCIAL SUMMARY:
• Funding for these items is currently budgeted in Public Works erosion control accounts.
BOARD OR COMMISSION RECOMMENDATION:
• N/A