Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Sonic - Richardson F, LLC DBA North Central Ford for Ford OEM Parts and Service
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and
maintenance needs of the city)
MEETING DATE: October 6, 2020
DEPARTMENT: Public Works
CONTACT: Julia Hunt, Interim Director of Public Works
Johnny Briggs, Fleets Operation Supervisor
RECOMMENDED CITY COUNCIL ACTION:
* Approval of Resolution
ITEM SUMMARY:
* This Resolution authorizes award of a fixed priced contract with Sonic Richardson F, LLC DBA North Central Ford of Richardson, TX for Ford OEM Parts and Service.
BACKGROUND INFORMATION:
* The City issued Invitation to Bid 20-32FP, Ford OEM Parts and Service on August 9, 2020.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 121 matching eBid supplier notifications
* In response to all notices published, two (2) bids were received on August 27, 2020:
o Sonic Richardson F, LLC DBA North Central Ford of Richardson, TX
o Bob Tomes Ford Inc. of McKinney, TX
* An evaluation team comprised of City staff, review and ranked the bids based on the following criteria:
o 40% Cost of Parts and Repair
o 30% Delivery Time of Parts
o 30% Reputation of The Bidder and Bidder's Goods or Services Verified Through Reference Checks
* The purpose of this contract is to provide the Fleet Department with the ability to utilize contractual services to obtain Ford OEM Parts and Service under a fixed price contract on an as needed basis.
* The evaluation team recommends Sonic Richardson F, LLC DBA North Central Ford of Richardson, TX as the best value for the City.
* Contract will commence on date of award and continue for one (1) year period with additional two (2) one-year terms.
FINANCIAL SUMMARY:
* Funding for these services is budgeted in account 002-9999-603-8415
* Department anticipated fiscal year annual spend is $50K - $60K
BOARD OR CO...
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