Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Coast to Coast Contracting of Bonham, Texas for Mowing and Cleanup Services for Water and Wastewater Locations
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: June 21, 2022
DEPARTMENT: Public Works
Procurement Services
CONTACT: Ryan Gillingham, Director of Public Works
Gabriel Bowden, Assistant Director of Public Works
Michael George, Water Utilities Superintendent
Juanita Roberts, Buyer I
RECOMMENDED CITY COUNIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes an award of a fixed price contract with Coast to Coast Contracting of Bonham, Texas for mowing and cleanup Services for water and wastewater locations.
BACKGROUND INFORMATION:
• The City issued Invitation to Bid 22-15FP, Mowing and Cleanup Services for Water and Wastewater Locations on May 8, 2022.
o Advertised in McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 163 matching eBid supplier notifications which included seven (7) Historically Underutilized Business (HUB) suppliers.
• Out of 163 supplier notifications, five (5) bids were received on May 26, 2022.
• An evaluation team comprised of staff from Water Utilities and Wastewater reviewed and ranked the bids based on the following criteria:
o 50% Purchase Price
o 47% Bidder’s Capacity to Perform Work
§ Equipment and Personnel List
§ Experience
o 3% Local Vendor Preference
• The evaluation team recommends awarding to Coast to Coast Contracting of Bonham, Texas as the best value to the City.
• Contract will commence on date of award and continue for one (1) year period with an additional one (1) one-year renewal term.
FINANCIAL SUMMARY:
• Estimated annual spend for this contract award is $65,000
• Funding is budgeted in the following accounts:
o Water Utilities Account 003-8205-503-8516
o Wastewater Account 003-8305-503-8516
BOARD OR COMMISSION RECOMMENDATION:
• N/A