Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Ceres Environmental Services, Inc. of Houston, Texas as the Primary Contractor and DRC Emergency Services, LLC of Galveston, Texas as the Secondary Contractor to Provide Disaster Debris Hauling Services for the McKinney Fire Department
Summary
COUNCIL GOAL: Safe and Secure Community
(6A: Maintain Meaningful Public Safety Performance Measures)
(6D: Continually increase operational efficiency in public safety departments)
MEETING DATE: July 19, 2022
DEPARTMENT: Office of Emergency Management
Public Works
CONTACT: Danny Kistner, Fire Chief
Ryan Gillingham, Public Works Director
Trey Benton, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a primary and secondary contract for Disaster Debris Hauling Services on an as needed basis to assist the City during a disaster.
BACKGROUND INFORMATION:
• The City issued a Request for Proposal (RFP), 22-34RFP for Disaster Debris Hauling Services on April 3, 2022.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 712 matching eBid Supplier Notifications, thirty-six (36) were Historically Underutilized Business (HUB) suppliers.
• Of the 712 supplier notifications, eleven (11) submittals were received on April 22, 2022.
o The submission from Arbor Masters was not evaluated and was disqualified on the grounds of not following the submittal requirements stated in the RFP.
• A committee comprised of staff from the Fire Department and Public Works Department reviewed and ranked the proposals based on the following criteria:
o 30 Points - Cost of Services
o 30 Points - Qualifications and Experience of key Staff on similar projects
o 25 Points - Technical Approach
o 10 Points - Equipment Provided
o 10 Points - Reference Letters
• Based on the results of the evaluated proposals, the evaluation committee is recommending the execution of a contract to the top two ranking respondents to provide Disaster Debris Hauling Services. Ceres Environmental Services, Inc. of Houston, Texas, as the primary contractor and DRC Emergency Services, LLC of Galveston, Texas as the secondary contactor.
FINANCIAL SUMMARY:
• Funds for this contract are budgeted in the Disaster Relief Fund 75.
o All fees associated with this service to be submitted for reimbursement from the Federal Emergency Management Agency (FEMA)
BOARD OR COMMISSION RECOMMENDATION:
• N/A