Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract with Locality Media LLC dba First Due to Provide an Integrated FRMS/EMS System for the McKinney Fire Department
Summary
COUNCIL GOAL: Safe and Secure Community
(6A: Maintain Meaningful Public Safety Performance Measures 6D: Continually increase operational efficiency in public safety departments)
MEETING DATE: August 2, 2022
DEPARTMENT: Fire
Information Technology
CONTACT: Danny Kistner, Fire Chief
Sid Hudson, Chief Information Officer
Trey Benton, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract for an Integrated FRMS/EMS System.
BACKGROUND INFORMATION:
• The City issued a Request for Proposal (RFP), 22-12RFP for Integrated FRMS/EMS System on November 28, 2021.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 218 matching eBid Supplier Notifications, ten (10) were Historically Underutilized Business (HUB) suppliers.
• Of the 218 supplier notifications, three (3) submittals were received on December 16, 2021.password
• A committee comprised of staff from the Fire Department and Information Technology reviewed and ranked the proposals based on the following criteria:
o 15 Points - Qualifications and Experience
o 30 Points - Functional Systems Proposal
o 10 Points - Infrastructure Proposal
o 10 Points - Service and Maintenance Proposal
o 10 Points - Acceptance Testing Proposal
o 10 Points - Implementation Proposal
o 5 Points - Contractual Exceptions Proposal
o 10 Points - Price Proposal
• Based on the results of the evaluated proposals, the evaluation committee is recommending the execution of a contract to the top-ranking respondent to provide an Integrated FRMS/EMS System. The Resolution will authorize a contract with Locality Media LLC dba First Due of Garden City, New York in an amount of $100,200 for the first year and a 3% annual increase each year afterward for a total five-year cost of $531,975.39.
FINANCIAL SUMMARY:
• Funding is available in Capital Improvements Program project IT2120 FIRE SOFTWARE.
• Upon approval of this item, $318,024.61 will remain in Project IT2120.
BOARD OR COMMISSION RECOMMENDATION:
• N/A