Title
Consider/Discuss/Act on a Resolution Authorizing the City Manager to Execute a Contract and All Necessary Change Orders with Caldwell Tanks, Inc., for the Construction of the Stacy Road Elevated Storage Tank Project
Summary
COUNCIL GOAL: Operational Excellence
(2A: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: March 5, 2024
DEPARTMENT: Development Services / Engineering
CONTACT: Katie McCarty, PE, Engineering CIP Manager
Paul Tucker, PE, CIP Engineer
RECOMMENDED CITY COUNCIL ACTION:
• Approval of Resolution
ITEM SUMMARY:
• This Resolution authorizes the City Manager to execute a contract and all necessary change orders with Caldwell Tanks, Inc., for the Construction of the Stacy Road Elevated Storage Tank Project (CIP Project WA1714) for a total contract amount not to exceed $12,600,000.
BACKGROUND INFORMATION:
• The project, designed by Kimley-Horn and Associates, Inc., includes the construction of an elevated storage tank on a City-owned tract at the southwest corner of Stacy Road and Watters Branch Drive. A sign has been installed on the property to let citizens know about the proposed elevated storage tank.
• The City issued an invitation to bid (24-33CC) on January 7, 2024, to solicit responses from qualified contractors for the construction of the Stacy Road Elevated Storage Tank Project.
o Advertised in the McKinney Courier Gazette and Celina Record
o Posted on McKinney TV
o 923 matching eBid Supplier Notifications
• Out of 923 supplier notifications, three (3) bids were received and opened by Procurement Services on February 8, 2024. The following is a summary of the bids:
|
Bidder |
Bid Amount |
|
Caldwell Tanks, Inc. |
$11,250,100.00 |
|
Landmark Structures I, LP |
$11,531,000.00 |
|
Phoenix Fabricators & Erectors, LLC |
$11,608,148.00 |
• Caldwell Tanks, Inc., submitted the low bid in the amount of $11,250,100. The Engineer’s Opinion of Probable Construction cost was $10,620,000.
• A Not-To-Exceed (NTE) authorization of approximately 112% of the bid amount is being requested by staff.
• Caldwell Tanks, Inc., submitted references and qualifications that were verified in accordance with the bid specifications.
• The contract documents require that this project be substantially completed within 540 calendar days after issuance of the Notice to Proceed, which is expected to be issued in April 2024. Construction is expected to be complete by October 2025.
FINANCIAL SUMMARY:
• This Resolution authorizes a contract and all necessary change orders with Caldwell Tanks, Inc., for an amount not to exceed $12,600,000.
• With the approval of this item, $1,000,000 will remain in Project WA1714.
BOARD OR COMMISSION RECOMMENDATION:
• N/A