Title
Consider/Discuss/Act on a Resolution Awarding a Contract to Centerline Supply Inc. of Grand Prairie, TX, Newman Signs Inc. of Jamestown, ND, and Vulcan Inc. dba Vulcan Aluminum, of Birmingham, AL, for Street Signs and Materials
Summary
COUNCIL GOAL: Operational Excellence
(2B: Balance available resources to accommodate the growth and maintenance needs of the city)
MEETING DATE: April 16, 2024
DEPARTMENT: Engineering
Procurement Services
CONTACT: Gary Graham, Director of Engineering
Erika Roberts, Buyer II
RECOMMENDED CITY COUNCIL ACTION:
* Approval of Resolution
ITEM SUMMARY:
* This Resolution authorizes award of a fixed price contract with Vulcan, Inc. DBA Vulcan Aluminum, Inc. of Birmingham, AL, Newman Signs, Inc. of Jamestown, ND and Centerline Supply, Inc. of Grand Prairie, TX for Street Signs and Materials.
BACKGROUND INFORMATION:
* The purpose of this contract is to provide the Engineering Department with the ability to obtain street signs and materials under a fixed price contract on an as needed basis.
* The City issued Invitation to Bid 24-37FP, Street Signs and Materials on February 25, 2024.
o Advertised in McKinney Courier Gazette
o Posted on McKinney TV
o 320 matching eBid Supplier notifications were sent which included fourteen (14) Historically Underutilized Business (HUB) supplier.
* In response to all notices published, seven (7) bids were received on March 14, 2024, from:
o Centerline Supply, Inc.
o Aramsco Inc.
o Custom Products Corporation
o Newman Signs, Inc.
o Lightle Enterprises of Ohio LLC
o Sign Solutions
o Vulcan, Inc., DBA Vulcan Aluminum, Inc.
* An evaluation team comprised of City staff reviewed and ranked the bids based on the following criteria:
o 30%-Purchase Price
o 25%-Delivery Time
o 25%-Ability to meet the City's needs
o 20%-Reference Checks
* The evaluation team recommends awarding multiple contracts by line item to be the most cost effective for the City. Suppliers will be awarded the following...
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