Title
Update / Discuss the Enterprise Resource Planning (ERP) Project
Summary
COUNCIL GOAL: Operational Excellence
MEETING DATE: January 5, 2021
DEPARTMENT: Information Technology
CONTACT: Sid Hudson, Chief Information Officer
Steve Tilton, Assistant City Manager
RECOMMENDED CITY COUNCIL ACTION:
• N/A
ITEM SUMMARY:
• This is an update on the process and progress of the Request for Proposals (RFP)
BACKGROUND INFORMATION:
• The City issued a request for proposals, 19-20RFP on April 28, 2019 to solicit responses from vendors offering point solutions (best of breed) and partnerships and encouraged Respondents to participate in this process in order to consider and evaluate a range of marketplace offerings.
• An ERP Project evaluation team comprised of City staff and users of the software reviewed and ranked the proposals based on various subset criteria:
o Short-List Identification Criteria
o Demonstrations Criteria
o Finalist Identification Criteria
o Cost Point Criteria
• Based on the scoring results of all criteria components of the RFP, the evaluation team has recommended multiple awards
• Proposed contracts have been reviewed by legal counsel.
• Proposed contract approvals will be on January 19, 2021 council agenda.
FINANCIAL SUMMARY:
• N/A
BOARD OR COMMISSION RECOMMENDATION:
• N/A